Terms of Reference (ToR)

For Rental Vehicle Services (Van with Driver)
November 11, 2024

About Field Ready MENA

Field Ready MENA (Sahaya Hazır İnovasyon Derneği) is a group of engineers, humanitarian aid, and development experts. We have been working in NW Syria and Türkiye since 2016, officially registering in Türkiye in February 2021 as a Social Community Organization. Our focus is to develop innovative solutions for community challenges. Our mission is to work within and empower local communities to create sustainable solutions through innovation and entrepreneurship. As an NGO, Field Ready MENA is part of the global movement to drive change, empowering local makers and innovators to create what is needed locally.

Project Description

The “Innovative Healthcare Sustainability: Repurposing E-Waste for Northern Syria” project addresses the dual challenge of limited healthcare access and environmental degradation in Northern Syria, exacerbated by over 12 years of conflict and recent earthquakes. By repairing broken medical devices and implementing proper e-waste management, the project enhances healthcare delivery while reducing harmful environmental impacts. Key innovations include an E-Waste Reporting App, collaboration with local manufacturers for device repurposing, an E-Waste Innovation Lab for medical tool restoration, and green disposal training.

Objective of the Assignment

To provide a van with a professional driver to support the project team’s transportation needs between project sites across Northwest Syria, ensuring that project activities are carried out safely and efficiently.

Major Activities of the Assignment

1. Provision of a modern van with an experienced driver, including fuel as part of the service, to fully support the project’s transportation needs across designated locations.
2. The starting point for all visits will be our office in Azaz.
3. Max distance per month for the van will be 2500 km.
4. Van models should be at least 2011 with air conditioning in good working condition.
5. Coordinate daily transport operations between project sites and local healthcare facilities.
6. Ensure the safety of passengers and equipment by providing a van equipped with necessary safety features.
7. Provide technical support and regular maintenance for the vehicle and ensure a prompt response in case of breakdowns.
8. Adhere to a defined schedule that aligns with the project’s needs, including specified locations and timings.

Service Area

• Northwest Syria.

Duration and Timeline

• Contract duration: 9 to 10 months, beginning upon contract signing.

Qualifications and Criteria

1. The applicant must be a registered transport company in Syria with at least 4 years of experience in logistics and transportation services within a humanitarian context.
2. The driver should have a valid driving license.
3. The driver should ideally have experience in navigating and working within humanitarian settings, especially in Northwest Syria.
4. Excellent driving skills and adherence to safety standards.
5. Commitment to coordinating and communicating effectively with the project team.

Proposal Evaluation Criteria

The selection of the best proposal will be done using a combined scoring method, where experience and qualifications will be weighted at 40% and the financial offer at 60%.

Proposal Submission Guidelines

• Proposals must be submitted in hard copies to the following address:
  University Street, Near Qubaa Mosque, Innovation Lab, Azaz, Syria. +90 535 554 10 65 (Muhammad Al Kocak)
• Proposals (financial and technical) must be sealed and stamped in separate envelopes and should include complete contact details of the company, including phone numbers, email addresses, and physical address.
• Late submissions will not be accepted.”
• The deadline for applications is Sunday, November 17, 2024